JOB OFFER – Assistant community agent

Job Details

Application deadline: March 26, 2023
Start date: April 17, 2023 (to be discussed)
Job location: Montreal/Tiohtià:ke workspace (partial telework possible)
Temporary contract: 35 hours/week
Duration: 30 weeks
Conditions of employment: Increased minimum wage
Other benefits: Working conditions policy presented to pre-selected candidates

Why work at the Machinerie des arts?

Working at the Machinerie means :

→ being at the heart of a community of over 2500 performing arts practitioners as well as meeting arts professionals from all backgrounds, disciplines, profiles and career levels;

→ being in close contact with more than 170 specialized arts management resources and connecting them with artists in a spirit of shared expertise and mutual support;

→ acting within a small team that is passionate about arts management and dedicated to culture;

→ Contributing to the consolidation and promotion of the artistic and cultural aspirations of creators in Montreal and all over Quebec;

→ Reflecting and exchanging on good management practices in order to contribute to the necessary changes in our sector.

In collaboration with the Executive director and the Liaison agent, the assistant community agent is responsible for the completion of the following tasks :

Reception, activities and services (50%)

  • Accompanying a member of the team during Orientation Sessions and following up on the meetings with the artists;
  • Ensuring the logistics of all our in-person activities (preparation of the room, snacks, etc.);
  • Assisting the team in the preparation of activities in terms of registration, confirmation and follow-up after the events;
  • Helping Toolbox users access the online directory and learn about the content;
  • Other related tasks connected to reception, management of services and greeting participants to our activities.

Resource Community Support (50%)

  • Learning to process requests for services sent in by artists in close collaboration with the Liaison agent;
  • Contributing to the integration and retention of resources committed to the Machinerie and maintaining close relationships through events and personalized communications;
  • Participating in the search for resources to initiate meetings as part of the Collaboration Unit service and ensure all follow-ups;
  • Documenting and mapping the different services provided by the Machinerie in the database, produce summaries and other statistics pertaining to our activities;
  • Following up on donations and preparing thank-you notes and other acknowledgements.


Description of the desired profile

The assistant community agent is a professional, enthusiastic and structured person who is able to maintain quality professional relationships with people from various artistic sectors. 

They also meet the following requirements :

  • Strong work organization and interpersonal skills;
  • Good digital literacy (proficiency with Google Suite (Drive, Calendar, Slide), Meistertask task manager, Airtable database, Excel and Word) ;
  • Studies in arts management, project management or equivalent and/or a professionalizing arts profile;
  • Interest in working in a bilingual organization ;
  • Full adherence to the Machinerie’s commitment to inclusion and accessibility;
  • Motivation to work within the performing arts sector in an innovative cultural organization;
  • An interest in working with a community of performing arts practitioners;


Interested candidates must be eligible for the Emploi-Québec salary subsidy program and can send their resume with a cover letter to the executive director by Sunday March 26, 2023. Do not hesitate to contact Rachel Billet by email ( or phone (514) 907-4783 ext. 204 for more information.  Only those selected for an interview will be contacted.

Recruitment policy:  The Machinerie is committed to adapting the nature of employment to allophones (whose mother tongue is neither French nor English) in order to promote their integration and support their linguistic progress towards the two working languages of the Machinerie (French and English). The Machinerie encourages applications from BIPOC  (Black, Indigenous and people of color), newcomers and people from other forms of diversity (body, gender, etc.). To this end, it will adapt its selection criteria in accordance with the principle of equity. Finally, La Machinerie is committed to listening to the needs of a candidate who has specific needs in terms of accessibility.