Job Offer - Toolbox project coordinator

Information concerning the job offer

Deadline to apply: August 21, 2022
Starting date: September 5, 2022 (to be discussed)
Hybrid position: Office space in Montreal/Tiohtià:ke + occasional remote work
Temporary contract: 35h/week
Duration: 30 weeks
Condition of employment: majoration of the minimum wage (Emploi-Québec grant)
Other benefits: Working conditions policy presented to pre-selected candidates

About The Machinery of Arts

The Machinery is an organization that offers short to long-term support, consulting services, workshops and customized training as well as over 250 tools on arts and cultural management. ​​An organization dedicated to the performing arts community, The Machinery pools resources and shares expertise with a diversified, personalized and inclusive approach. Through its community of practitioners, The Machinery strengthens and promotes the artistic and cultural aspirations of Montreal’s creators.

Job Description

The Toolbox project coordinator’s role is to support the Machinery’s team – in particular the Executive Director (Rachel Billet) and the Services Director (Morgane de Bellefeuille) – in improving the Toolbox (, developing partnerships with peer organizations and integrating the new tools into the online index.

Project coordination

  • Communicate with potential project partners and propose an exchange of services;
  • Maintaining the resource index up to date;  
  • Define the editorial and graphic guidelines of the peer resources;
  • Implement the project timeline and calendar and ensuring of their follow-up;
  • Consult with the Machinery team and provide an update on the progress of this project;
  • Collect and write information to present the peer resources;
  • Integrate peer resources into our database and store documents on Google Drive;
  • Coordinate web integration with our web developer.

Creation of new tools

  • Participate in meetings with our partners to create tools on philanthropy and specific tools for career management;
  • Contribute to the identification of tools to be created and maintain the index of the new tools;
  • Mobilize a team of cultural managers to co-create tools and coordinate work meetings;
  • Design new tools from models collected according to the chosen editorial lines, layout the tools according to the graphic guidelines and standardize these tools to make them instructional;  
  • Write the contextual and technical instructions for each of these tools;
  • Integrate the tools in our database with their detailed descriptions;
  • Classify all the tools in Google Drive;
  • Make some improvements to the existing tools.

Description of the required profile

The Toolbox project coordinator is a professional, enthusiastic and structured person who is able to maintain good professional relationships with people from the various artistic sectors. 

They also meet the following requirements:

  • Strong organizational skills and ability to work in team ;
  • Proficiency in Google Suite (especially Google Drive), Word, Excel, with strong organizational and filing skills ;
  • Studies in arts management, project management or equivalent and/or an artistic background with experience in arts management ;
  • Full adherence to the Machinery’s commitment to inclusion and accessibility;
  • Motivation to work in the performing arts sector in an innovative cultural organization;
  • An interest in working with a community of performing arts practitioners;

Interested candidates must be eligible for Emploi-Québec’s wage grant program and must send their resume with a letter of intent to the Executive Director ( by Sunday August 21, 2022. Only those selected for an interview will be contacted. Consult our inclusivity measures.1

1 The Machinery encourages applications from PANDC (People of Colour, Black and Indigenous Peoples), newcomers and people from other forms of diversity (body, gender, etc.). To this end, it will adapt its selection criteria in accordance with the principle of equity. Finally, La Machinerie is committed to listening to the needs of a candidate who has specific needs in terms of accessibility.